As an admin, you are able to adjust, or create specialized courses, for any user. One specifically helpful feature is that this allows you to set the max number of students for a teacher for a course, even on a day to day basis. Teachers may set their student count to be higher, but not lower than this set amount. To start, logged in as an admin, select 'Settings' in the navigation. On the Settings page, in the Manage Staff & Students box, click 'Adjust Courses.'
To begin, select the staff member for whom you would like to adjust a course. The staff member’s teaching course will display in the “Staffer’s Course” box.
Here you can edit the current course name by typing in the label with the course name, and making your changes, or create an entirely new course. You may also adjust the number of students to be higher or lower, select the default appointment type, and change the course room number if you wish. Optionally, add a description of the course you are creating.
Next, select a date for this course. To select just one date, leave the 'Repeats' drop-down set to (None), and click in the Date label to select a date from the calendar.
If this is to be a recurring course, select a repeating option in the 'Repeats' drop-down, and set a start and end date. Check the boxes on the days of the week you want the course to occur on. The summary at the bottom will give you an overview of the dates you have selected. Once your course is created, click “Save.”
The adjusted course will show in the 'Adjusted Courses' box at the bottom of the page. From here you can further edit or delete the adjusted courses, as well as view how may appointments have been made with this course.
Each date that you have set up this course for will show in the 'Adjusted Courses' box separately. It will show the date it is for, the period it occurs in, the default appointment type, the details of the course, the max # of students it's set for, the course room #, the number of appointments that have been made in the course, and lastly, if you have blocked students from self scheduling. Clicking 'Show All' in the top left of the box will show past as well as present courses. If you edit any of these options, be sure to click 'Save'.
There are a few options for deleting these courses as well. If you have created a course for a single day, simply click 'Delete', and confirm that you want to delete that course. Any students that have been scheduled in to that course will simply be rescheduled into the teachers teaching course, unless you check the box that says 'Clear Existing Appointments.'
If you have created a series of courses, you will have the option to either delete the course on that day, by clicking 'Delete, or delete the whole series of courses you made by clicking 'Delete Series.'