As if October 24, 2020, we have made an adjustment to how to add meeting links for apps like Google or Zoom.
The Preferred Approach
The easiest and most secure way to provide a link to an online meeting to your students is by setting up that link for your course or for an adjusted course.
From the course page, simply edit the Meeting Link field. This will become the default meeting link for your subject matter course and will be visible to any student that is scheduled to that course.
If you're offering a course that needs a different meeting link, or you need a link but don't wanted it associated with your default subject matter course, simply create and adjusted course and edit the meeting link.
Of course, once the adjusted course is saved, you can edit the meeting link for the adjusted course.
The reason this is the preferred approach is this: this link is only displayed to students that are scheduled to your course. That is, it will be seen by the student on their ES dashboard, but will not be seen while they are self-scheduling or making appointment requests.
Here's what the student will see when they are scheduled to the course:
There are three additional ways to share a link to an on-line meeting in Zoom or Google, two of which are hyper-links:
- Emailing a notification to scheduled Students
- Adjusted Course Name
- Adjusted Course Description
Email To Scheduled Students
From your Dashboard, you can click the "Take Attendance Button".
Here you can take advantage of the option to send an notification (email) to those scheduled to you.
Pasting a link in the email will make it available to only those select students. It will not be a hyperlink, but it is an effective way of sharing a link.
Adjusted Course: Name and Description
When you create an Adjusted Course, you need to provide a name.
If you paste in a link to a Zoom meeting that includes "zoom.us", or Google meeting that includes "meet.google.com" into the name field, the name will be converted to a hyperlink when displayed in the student schedule. (Note: When copying and pasting the link, it needs to begin with "https://".)
When the link follows these rules, an appointment that is created for this adjusted course will appear in a student's schedule and it will include a hyperlink that can be clicked to open the corresponding meeting.
The same holds true for the description in the Adjusted Course; if you paste in a meeting link that contains those same characters, this too will be converted to a hyperlink, providing similar functionality.
NOTE: Because the link is part of the course name, the link is available to anyone that can see the name. Students will see this link, even if they aren't scheduled into your course. For that reason, we don't recommend taking this approach.
Link in the Adjusted Course Name
Link in Adjusted Course Description
What the Student Sees...
As can be seen below, the student was scheduled to adjusted courses for the 19th and 20th.
Each appointment contains Zoom hyperlinks, one utilizing the course description, and the other the course name.
In this example, Google Meeting is used for the 21st and 22nd.
Note that the "https://" is included in the hyperlink
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