February 2024 Updates

This article describes the new features and bug fixes being released on February 17, 2024.

New Features

Adjustments When Displaying Grades

If you provide a staffer's first and last name in the grade file your school sends us, that staff data will now be displayed anyplace that grades are displayed. For example, if a student has a D in Mr. Bernard's Science class, if you provide his name with the corresponding course and grade in the grade file, this will display along with the students grade. So the grade file should include: Student ID, Course Name, Grade, and Staff ID. Again the staff ID would be for the staffer who is the instructor of the course the student has that grade in.

See an example of what this new feature looks like in Enriching Students in the image below. 

 

Admin Manages Options for Emails

A school admin can manage which email notifications should only be received by admins.  Additionally, an admin can decide if staff should be able to opt-out of receiving emails.  This is done via the Admin, Manage Email Notifications page. Then, select the Manage Staff Email Notifications tab.

The email types a school can manage include:

• Appointment Request
• Automated Attendance Not Taken
• Daily School Report
• Email Address Bounced

An admin user can check the box under Admin Only for any of these emails to have them only go to admin users, and select which emails they want users to be able to opt-out of by checking the box under Can Opt Out. See a snapshot of what this page looks like in the image below.

 

Staffer Can Manage Receiving Emails

Based on the above feature, a staffer might have the option to opt-out of these emails:

• Appointment Request
• Daily School Report
• Email Address Bounced
• Automated Attendance Not Taken

Log into your Enriching Students account and select My Account in the navigation. On this page select Email Notifications, and if you have permission, you can check or uncheck the boxes under Subscribe for each email, and Save. If your school has not allowed for opting out of emails, the ability to check or uncheck boxes will be disabled (in the image below, see the greyed-out boxes. The user is not able to edit these).

 

Attendance Not Taken Automated Emails

This feature will notify staff that they have appointments where attendance has not been taken.

A school admin will set the time of day that the email should be sent.  Clearly, this should be after the time when attendance is expected to have been taken. An Admin sets this by going to the Admin, Configuration page, and selecting School Settings. 

On this page, you will see Attendance Settings. To activate the automated emails, check the box Require Attendance be Taken, and set your time to send the notifications. See what this looks like in the image below. Be sure to select Save once you've made your selections.

The process will include the prior six school days as well.  So if there are any appointments where attendance hasn't been taken for the current day or any of the prior six days, the staffer will receive an email. The email will detail each date and period when the staffer hasn't taken attendance, and give them a link to login and fix it. See an example of the email below.

Quickly Assign Unscheduled Students to Homebase 

The Admin, Unscheduled Students page now has the option to schedule students to their homebase. Once you have selected the students that need to be scheduled, if you want to schedule them to their respective homebase teachers simply select the Schedule to Homebase option.

You might run into a couple of errors in this process. If there is an error, you will see a red notification icon next to a student's name if they cannot be scheduled. 

The errors checked for are:

• Is the student missing a homebase student group?
• Has the homebase course the student would be assigned to been deactivated?

In both cases, an error message will be displayed for those students. See an example in the image below.

Additionally, a user will have the option to auto increase the seat count.  If that option isn't selected and a class if full, the student will not be scheduled.

Bug Fixes

Staff Capacity Report - Bug Fix

An issue where the Staff Usage Analysis report wasn't taking adjusted offerings into account has been fixed.

Grades Displaying To Incorrect Staffer - Bug Fix

There were conditions where a staffer would be able to view the grades for a student that wasn't in any of their student groups. This bug has been fixed.