Unscheduled Students

In this article, learn how to schedule unscheduled students.

Go to Admin, then Unscheduled Students. This page is divided into 3 sections: a list of Unscheduled Students, a list of selected Scheduled Students, and then the Schedule Appointment section where you can assign those students to a staffer during your flex period. By default, the page will load with the current date selected and no students displayed. 

Step 1: Unscheduled Students

• Select a date by clicking in the Selected Date field, and choosing a date from the calendar. Then, in the Select a Period dropdown, choose the specific period you want to find students for.

• Once you make these selections, any unscheduled students in that date and period will be displayed under Unscheduled Students, with the total number listed at the top (see underlined in the image below).

• If you want to only schedule students in a specific graduation year, choose one or more years in the Graduation Year filter.

• You can select students to schedule by checking the box next to their name (see circled in the image above) to add them to the Scheduled Students list. If you want to schedule all unscheduled students, check the box under Unscheduled Students that says All.

Step 2: Scheduled Students

• In the Scheduled Students list, you will see all currently unscheduled students that you are going to schedule to an appointment. The total number of selected students is listed (see underlined in the image below). If you don't want to schedule a student in this list, check the box next to their name to remove them. To remove all students and clear the list, select the Remove All checkbox (see circled in the image below).

Step 3: Schedule Appointment

Once you have the list of students you want in the Scheduled Students section, it's time to set up the appointment. You have 2 options:

Schedule Students to a Specific Staffer or Location

In the Schedule Appointment section, select the Schedule to Staffer button. Now you can choose the department and course you want to schedule them into by selecting them from the Department and Schedule To dropdown. The course name and current seat count will be displayed for all courses available. To narrow down this list, toggle the Hide Homeroom Courses, and/or Hide Courses With No Available Seats, to filter those out of the Schedule To course list.

Next, select an Appointment Type, and you can also optionally type a comment in the Optional comment... field.

Select Auto-Increase Seats if you the number of students you are scheduling exceeds the teacher's available seats. *Some schools have shared that they set up courses as 'Common Areas' like the library or theater for accommodating large numbers of students.

Click Save and you should a confirmation message that your students have been scheduled. 

Schedule Students to their Homebase

If you want to schedule students to their respective homebase teachers simply select the Schedule to Homebase option.

• Select 'Save' to schedule these students.

You might run into a couple of errors in this process. If there is an error, you will see a red notification icon next to a student's name if they cannot be scheduled. 

The errors checked for are:

• Is the student missing a homebase student group?
• Has the homebase course the student would be assigned to been deactivated?

In both cases, an error message will be displayed for those students. See an example in the image below.

Additionally, a user will have the option to auto increase the seat count.  If that option isn't selected and a class if full, the student will not be scheduled.

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