This document describes what will be taking place to prepare Enriching Students for the 2021-2022 school year.
Closing the 2021 School Year
In prior years, we have cleared out the user data at the end of the school year. This year, we've decided to take a different approach. None of the user information will be cleared. You can continue using the application throughout the summer.
When Will I Be Able to Schedule Students?
Because we are not removing any of the user data, you can continue to schedule students all through the summer. Of course, if you are looking to schedule the new batch of students that are going to be part of school, that data will have to be imported into Enriching Students. And new staff will need to be added as well.
- If your school uses Clever to sync with Enriching Students, then ES will be updated when Clever is updated with the new years data
- If your school uses the automated process of importing data via CSV files, then ES will be updated when the updated CSV files are placed on our servers
- If you're school manually imports data, an admin will have to log on to the site, click Admin, select Import Data and then import the Staff, Students and Roster data, in that order.
Before that, it would be beneficial to review your ES account and make sure the values in the site are what you need for the upcoming school year. For example, you might want to activate/deactivate school periods, adjust appointment types etc.
Unneeded User Data
Because we're not removing all the user data, at some point, we'll want to clear out user data that isn't needed. For example, the graduating class from the prior year. When we see that your school has updated the data for the new school year, we'll remove users that have been soft-deleted. It's not necessary, but if you want to notify us that your schools account has been updated for the year, please open a support ticket.
Beyond that, there's nothing that you'll need to do to get ready for the new school year.
For the sake of keeping the application running smoothly, we will be clearing out any appointments that were for dates prior to Jun 1, 2021. However, we will have a backup copy of the data. If you need any of that data for historical reasons, please open a support ticket, describing what you need and we'll get it to you.
Site Will Be Down For the Fourth Of July Weekend
To prepare the application for the upcoming school year, the site will be unavailable starting Friday, July 2nd at noon EDT. The site will be available by Monday, July 5th at 5 PM EDT.