Your school may allow students to schedule themselves for appointments with teachers. But, you might not want to let them self schedule every day.
Some schools want to limit when students can self schedule, and they can set these limits on the Manage Students Advanced page.
Using the features on this page, you can:
- Set a "window" during which students can schedule themselves
- Turn off student self scheduling at the school level, effectively "overriding" the self scheduling settings that exist at the student level
How do you get to this page? Logged in as a site admin, go to Settings in the navigation. In the Manage Staff & Students box, select Manage Students. From here, select the 'Advanced' button at the top right of the screen.
This page has a number of settings for managing students and student permissions, read the article here to learn more about this page. We're going to focus on the box 'Limit Number of Days Students Can Self-Schedule.' This box allows you to set permissions on self scheduling for the whole school, and set limits on when a student can self schedule. This is something you can set once, and it continues as a sliding window throughout the year. See what this box looks like in the image below.
This is where you activate self scheduling for students. To activate self-scheduling for all students school-wide, check the 'Activate Self Scheduling' box.
At anytime, you can 'un-check' this and self scheduling will be disabled for all students, regardless of their individual settings. Afterwards, when you check this box, the privileges that were in place will still be there, allowing the students to self schedule as before.
Let's consider an example: You allow all but 20 students to self schedule. However, for the next 3 days you would like to remove the privilege of self scheduling for all students. Rather than remove this privilege at the student level, you can remove it at the school lever. Then, after 3 days, you can check the box (re-activate self scheduling), and all of the scheduling permissions that were in place will be reinstated; in this instance the same 20 students will not be able to self schedule, but all of the other students will.
How to Limit Self-Scheduling
If the 'Activate Self-Scheduling' box isn't checked and your school doesn't allow students to self schedule, you don't need to worry about using this feature. But if self scheduling is activated, you have options for when students can self schedule. However, if you don't want to set limits for students, you can leave the settings as shown above. If self scheduling opens for the current day, and closes at the end of 365 calendar days from today, that means the whole year is open for self scheduling. Students will have no limits. But to set limits, let's look at a few examples.
This first is that maybe you only want students to be able to self-schedule for the current day.. For this scenario, you would set self scheduling to open at the start of 'today', and close at the end of 'today.'
Here's what this would look like on a calendar. The green represents days open for self scheduling. The dark grey represents the day self scheduling is closed.
As another example, maybe you don't want students to be able to self-schedule for the current day. Maybe it makes too much last-minute confusion. So whatever the current day is, you don't want that self-scheduling window to open until tomorrow. In addition, you may not want to allow students to self schedule too far into the future, let's say a limit of two weeks. The settings for this scenario would look like this.
Here is a visual of what this would look like on a calendar, in the image below. The green represents days that are open for self scheduling, the dark grey represents the day self-scheduling closes.
The last example we'll use is that of a school who may want to allow students to self-schedule for the week after the current week. In this scenario, the scheduling window would open at the start of '7 calendar days from today,' and close at the end of '14 calendar days from today.' It's important to note that calendar days count the weekend days as well.
And here, below, is the calendar visualization of this scenario.
We hope this feature will help organize your flex program! To see t=it in action, watch the video below.
Keywords: student self scheduling limit, self scheduling window, allow students to self schedule, deactivate self scheduling, activate self scheduling, student self scheduling permissions